Task Order 1 will support the U.S.
President’s Malaria Initiative (PMI) and USAID to plan and implement an
integrated vector control approach with the overall goal of reducing the burden
of malaria. Abt has implemented indoor residual spraying (IRS) for PMI since
2011, delivering high-quality IRS programs and gathering the most comprehensive
vector control entomological data in the world.
The PMI VectorLink Kenya Project is
led by Abt Associates, an international development organization composed of
dedicated professionals who provide technical assistance, research, analysis,
and practical training services in more than 128 countries.
Migori operations Sites
Homa Bay operations sites
Job title: Environmental
Compliance Assistant (ECA)
Supervisor: Environmental Compliance Officer (ECO)
2 Positions – Homa Bay (1) and Migori (1)
Location: Migori and Homa Bay Counties, Kenya
Overall Purpose: Under the supervision of the Environmental Compliance Officer,
the ECA will ensure that the project’s mitigation measures and monitoring
methods outlined in the project’s Environmental Mitigation and Monitoring Plan
(EMMP) are fully implemented and that the project spray activities implemented
are carried out in a safe and environmentally compliant manner.
The ECA will be responsible for
ensuring that both local and international environmental and safety regulations
are adhered to at all IRS operations sites in Migori or Homa Bay County.
ECA Programme support:
·
Work closely with the Environmental
Compliance Officer and County Coordinator, in strengthening and coordinating
environmental compliance procedures and monitoring of IRS activities.
·
Ensures that the IRS beneficiaries in
the community and all seasonal workers and the beneficiaries receives IRS key
messages and are well informed of what to do before, during and after their houses
are sprayed.
·
Ensure that all the operations sites
are well branded with relevant warning signs and environmental safety
procedures and are well equipped for fire safety and insecticide spill
response, if such cases arise.
·
Works closely with storekeepers to
ensure all the occupational Health and Safety procedures are followed.
·
Works closely with operation sites
coordinators and supervisors to ensure insecticide mixing procedures are
followed and that the insecticides containers are well rinsed, uncapped and
well stored for disposal.
·
Ensure drivers are well sensitized on
precautionary measures to take while transporting spray teams and/or the
insecticide, and procedures to follow in case of an accident/incident.
·
Ensure health workers representatives
from selected health facilities in Migori or Homa Bay are trained on how to
handle the adverse reactions to the insecticide, and insecticide poisoning and
any IRS related incident/accident case. .
·
Continual supervision of spray
operations throughout the spray season and completion of smartphone based
checklists as guided by the IRS Best Management Practices (BMP) manual
throughout the spray season.
·
Oversight of IRS solid and liquid
waste management activities during IRS operations (waste handling, segregation,
storage and transportation) to be sure that the wastes are managed responsibly.
Experience:
·
Bachelor’s degree in Environmental
Science, Public Health, Environmental health or any other relevant field.
·
At least 2 years’ experience in
supervising environmental compliance and occupational safety procedures.
·
Registration with EIK and/or as
NEMA’s expert or participation in EIA/EA expert registration activities is an
added advantage.
Knowledge, Skills and Abilities:
·
Additional professional training in
Environmental Impact Assessment/Environmental Assessment, occupational health
and safety or any other relevant field.
·
Demonstrated experience using
Microsoft Office Suite applications including Excel, Word, and PowerPoint
preferred.
·
Ability to understand, and interpret
and enforce compliance to the project’s environmental safety policies and
procedures as well as the ability to apply them with consistency in a variety
of circumstances.
·
Good communication skills including
spoken and written English and Kiswahili is preferred.
·
Ability to work as part of a team.
·
Willingness and flexibility to work 6
days a week (Monday to Saturday) for between 8-12 long hours.
NB: These positions will be on a short term contract, not more
than 2 months and/or on need basis.
Job title: IEC Assistant
Supervisor: IEC
Coordinator
Location: Migori
and Homa Bay Counties, Kenya
No. required: 14
(8 in Homa Bay and 6 in Migori)
Overall Purpose: The IEC Assistant will assist in coordination and implementation
of project related community Social Behaviour communication and mobilization
activities in the sub County under the supervision of the IEC Coordinator. S/He
will facilitate and coordinate all community mass mobilization activities,
branding / marking and communication activities in the said sub County working
closely with the sub county coordinators, site coordinators and site
supervisors to implement PMI VectorLink pre, during and post spraying SBC
activities.
Specific Responsibilities:
·
Ensure strengthened partnerships and
collaboration between Sub County Partners and other like-minded partners
working in the respective sub county.
·
Coordinate all mass mobilization
activities in the respective sub county by ensuring that the sub location
mobilizers coordinate their movement well and are able to visit their assigned
groups/ institutions.
·
Ensure mobilization activities are
implemented as per the mobilization calendars and are well coordinated with
spray calendars.
·
Collect and document success stories
weekly from the field and ensuring that all those interviewed for success
stories have signed consent forms
·
Submit weekly progress reports to the
IEC Coordinator capturing progress of mobilization activities, challenges
experienced, lessons learned and successes
·
Together with the site coordinator
and the site supervisors, train and orient both the sub location mobilizers and
the team mobilizers on their key roles
·
Ensure that the sub location
mobilizers have materials to carry out their mass mobilization activities. E.g.
megaphones, mobilizer hand book, reflector jackets, note books and pens
·
Ensure that the various operations
sites are branded with banners at the entrance and have posted IRS stickers on
major public areas and IRS SOP vehicles
·
Conduct quality control and assurance
checks to ascertain community mobilization and communication work is done to
agreeable standards and correct key messages are being given to the community.
·
Provide updates and analysis of key
developments in targeted thematic areas.
·
Organize and participate in community
sensitization activities and ensure that minimal or zero refusals to IRS is
experienced.
·
Attend stakeholder meetings including
chiefs barazas, church meetings, school visits, youth and women group meetings
together with the sub location mobilizers on behalf of PMI –Vector link at the
sub location and ward level and documenting the deliberations
·
Attend county commissioners’ weekly
briefing, document deliberations and submit to the IEC Coordinator
·
Pay special & focused attention
to special groups that have been hard to reach eg fisher folk, gold miners,
traditional wizards & boda boda riders by meeting their leaders and
ensuring that their members are available to have their structures sprayed
·
Attend pre-natal health talks at the
sub county facilities to talk to pregnant women about IRS and other malaria
prevention measures
Required qualifications and experience:
·
Vocational training plus one and a
half years’ experience in the area of community development, public health,
social sciences or other related discipline. Bachelor’s degree is highly
preferred.
·
Must have had two (2) years
supervisory experience in community mobilization.
Knowledge, Skills and Abilities:
·
Proven experience managing IEC and
community outreach /mobilization activities for local health programs is essential,
experience with malaria prevention programs preferred;
·
Excellent interpersonal skills and
ability to work as part of a team
·
Conversant and able to communicate in
the local language, Kiswahili and English.
·
Advocacy related skills would be an
added advantage.
·
Ability to work under pressure and
independently with minimum supervision.
·
Ability to train on heath related
issues.
·
Strong computer skills required
·
Report writing skills desirable
NB: These
positions will be on a short term contract, not more than 2 months and/or on
need basis.
Position: County Monitoring and Evaluation (M&E) Assistant
Supervisor: Monitoring
and Evaluation Manager
Location: Migori
and Homa Bay County, Kenya
No. required: 2
(1 in Migori and 1 in Homa Bay)
Overall Purpose: To support efficient data entry, transportation of high quality
data from field to county office and support write up of summary M&E
reports. Under the overall supervision of the M&E Manager, he/she will work
closely with the County based M&E team and County Coordinator to achieve
desired results.
Specific Responsibilities:
·
Ensure proper use of accurate and
latest data collection tools across project sites
·
Support data verification at the data
collection point before submission to the data centre
·
Coordinate with the data centre to
ensure required data is timely uploaded to the database
·
Mentor field teams on project
indicators to ensure defined variables are understood and captured correctly
·
Track the use of M&E data
collection tools including IRS stickers and alert the M&E manager
·
Ensure data quality through
conducting verification at community household/structure level
·
Provide feedback to the field teams
on data quality and follow up to ensure action is taken
·
Ensure timely reporting on IRS
related coverage situations
·
Support mHealth reporting across the
county through tracking of the same in collaboration with IT assistants
·
Work with data centre team lead to
ensure Vector link supervisors collect forms with errors from the data centre
to the field and back daily
·
Alert the M&E Assistants on forms
that will be returning to the field daily
·
Find out and communicate any M&E
concerns from the other M&E colleagues in the county to M&E Manager
·
Put together the weekly meeting
reports and send to the M&E Manager
·
Attend and participate in county
supervision debrief meetings
Required qualifications and experience:
·
Training at degree level in
biostatistics, Statistics, public health, epidemiology or IT related course
with experience in M&E and or research.
·
1 year experience desirable in IRS
M&E role or any other active M&E role
·
Experience supervising data entry
teams a plus
·
Experience working with or accessing
DHIS-2 desirable
·
Additional professional training in
M&E will be an added advantage
·
Excellent knowledge of Microsoft
Office and database software;
·
Strong organizational and
interpersonal skills and ability to work in a team-oriented setting;
·
Strong computer skills: Microsoft
Office Applications.
Desirable
·
Willingness to conduct regular field
visits within the counties
·
Willingness to reside within the
county of duty
·
Ability to work with minimal
supervision
·
Willingness to work for 6 days in a
week (Monday to Saturday) for approximately 8-12 hours per day
NB: These
positions will be on a short term contract, not more than 2 months and/or on
need basis.
Position: Sub County Monitoring and Evaluation (M & E) Assistant
Supervisor: Monitoring
and Evaluation Manager
Location: Migori
and Homa Bay County, Kenya
No. required: 18
(7 in Migori and 11 in Homa Bay)
Overall Purpose: To
support efficient data entry and ensure the maintenance of high data quality
services to PMI VectorLink project. He/she will ensure timely data flow from
the field to the data centers conduct active data verification and support sub
county M&E reporting needs. Under the overall supervision of the M&E
Manager, he/she will work closely with the County based M&E team and County
Coordinator to achieve desired results.
Specific Responsibilities:
·
Track the use of M&E tools
including IRS stickers within the Sub county and alert County M&E Assistant
·
Ensure data from the field captures
defined variables and is accurately captured in the database.
·
Work with the field teams to ensure
data is verified at the data collection point before submission to the data
center
·
Mentor field teams on project
indicators to ensure defined variables are understood and captured correctly
·
Ensure data quality through
conducting verification at community (household) level
·
Provide feedback to the field teams
on data quality and follow up to ensure action is taken
·
Work with the field teams to ensure
data errors are acted upon in a timely fashion
·
Participate and summarize reports of
the weekly Sub County meetings
·
Ensure timely reporting on IRS
related coverage situations
·
Support mhealth reporting as desired
within the Sub County in collaboration with the IT assistant
Required qualifications and experience:
·
Training at degree level in
biostatistics, Statistics, public health, epidemiology or IT related course
with experience in M&E and or research.
·
1 year experience desirable in data
entry and supervision of data teams
·
1 year experience in an M&E role
will be a plus
·
Additional professional training in
M&E will be an added advantage
·
Excellent knowledge of Microsoft
Office and database software;
·
Strong organizational and
interpersonal skills and ability to work in a team-oriented setting
·
Strong computer skills: Microsoft
Office Applications.
Desirable
·
Willingness to travel by motorbike
within the area of coverage while on duty
·
Willingness to reside within the Sub
County
·
Ability to work with minimal
supervision
·
Willingness to work for 6 days a week
(Monday to Saturday) for approximately 8-12 hours per day
NB: These
positions will be on a short term contract, not more than 2 months and/or on
need basis.
Position: Sub-County Finance Assistants
Supervisor: Country
Finance and Administration Manager
Location: Migori
and Homa Bay Counties, Kenya
No. required: 16
(7 in Migori and 9 in Homa Bay)
Overall Purpose: The major purpose is to support the Country Finance and
Administration Manager and County Finance Assistant in collecting the required
information from Sub- county operation sites for processing payment of
sub-county spraying staff besides observing proper accounting procedures,
systems and internal controls in Sub-county field stations.
Responsibilities:
·
Providing support to county finance
assistants for vendor and payroll processing and data reconciliation
·
Compile team member payroll data and
other records to ensure the timely and accurate disbursement of payments
·
Analyzing, researching, validating
and correcting any payroll issues on a weekly basis
·
Responsible for correcting and
resolving errors to avoid seasonal staff employees receiving incorrect payments
·
Responding to staff queries regarding
payroll and vendor matters
·
Monitoring and, where necessary,
escalating issues to avert errors
·
Processing payments and post-payroll
activities, identifying errors and resolving them.
·
Reinforce payroll output
transmissions communication and off-cycle requests at the field stations
·
Assist the finance teams within the
organization by providing information and reconciliation reports
·
Identify and resolve general ledger
posting queries
·
Assist in developing a database of
all field staff involved in the allocated sub-county
·
Ensuring that the daily work logs are
completed, signed and submitted by team leaders and supervisors.
·
Obtains and maintains personal
information from operation sites spray teams which is used in administering
their pay e.g. ID number, telephone numbers.
·
Collecting of financial data from
field stations and verifying the accuracy of information/support documentations
and reasonableness of costs.
·
Organize the financial document
filing system and submit to the county finance assistant.
·
Assist in verifying and processing of
payments
·
Provide high level of customer
service to all staff and external vendors of the organization
·
Maintain strict confidentiality as it
relates to all information.
·
Perform other ad hoc projects duties
as assigned by supervisor
Required minimum qualifications, skills and abilities
·
Training in accounting/finance or its
equivalent preferably CPA (K)
·
Additional 1 year experience working
as an account clerk in a busy professional environment
Knowledge, Skills and Abilities:
·
Proficiency in English and Kiswahili.
·
Knowledge of payroll processing and
reporting
·
Excellent levels of numeracy and
computer literacy
·
High accuracy and productivity
·
Strong organizational skills
·
Financial services operations or
administrative experience a plus
·
Must have the ability to multi-task
·
Working knowledge of Microsoft
Outlook, Word and Excel
·
Strong presentation and facilitation
skills
·
Ability to use spreadsheets and other
accounting software
·
Strong interpersonal skills and
ability to work in a team
NB: These
positions will be on a short term contract, not more than 2 months and/or on
need basis.
Position: Data Entry Clerks Team Lead
Supervisor: Monitoring
and Evaluation Manager
Location: Migori
and Homa Bay Counties, Kenya
No. Required: 2
(1 Migori and 1 Homa Bay)
Overall Purpose: To support efficient data entry and data cleaning services to
PMI Vectorlink project. Under the overall supervision of the M&E manager,
he/she will be expected to work closely with the database coordinator and to
collaborate with the county coordinator in executing the roles specified below.
Specific Responsibilities:
·
Ensuring data forms from all sites
have been received and verified before entries
·
Ensuring the data center tracking
sheet is updated daily and update the teams accordingly
·
Ensure timely entry of all data
·
Ensuring all forms are filed after
entry
·
Monitoring the use of data center
supplies (e.g., box files, clear bags)
·
Support data cleaning and ensuring it
is done on a daily basis
·
Work closely with IT assistant to
ensure troubleshooting and support for the data entry clerk computers
·
Coordinating with County M&E
Assistant to ensure data forms with errors are acted upon in a timely fashion
by the field teams
·
Ensure data is synced on a daily
basis
Required qualifications and experience:
·
Training in IT, computer science or
any other related course at higher diploma level as a minimum
·
1 year experience in data entry of
IRS data will be an added advantage
·
Familiarity with DHIS-2 desirable
·
Additional professional training in
data entry preferred.
·
Excellent knowledge of Microsoft
Office and database software
·
Strong computer skills: Microsoft
Office Applications
·
Excellent interpersonal and
communication skills desired
Desirable
·
Willingness to reside within the
County of jurisdiction
·
Ability to work with minimal
supervision
·
Willingness to work for 6 days a week
(Monday to Saturday) for approximately 8-12 hours per day
·
Ability to work as a team player even
in an environment of high daily targets.
NB: These
positions will be on a short term contract, not more than 2 months and/or on
need basis.
Position: Data Entry Clerks (DECs)
Team Lead: Data
center Team Lead
Location: Migori
and Homa Bay Counties, Kenya
No. Required: 53
(23 Migori and 30 Homa Bay)
Overall Purpose: To execute efficient data entry and data cleaning services to
PMI Vectorlink project. Under the overall supervision of the M&E manager,
he/she will be expected to work closely with the DEC Team Lead and the database
coordinator in executing the specified roles below.
Specific Responsibilities:
·
Verifying data and ensuring entries
are correct daily.
·
Ensure that data from the field
captures defined variables.
·
Syncing data on a daily basis.
·
Ensure daily filing of the data forms
after entry into the database as per protocol
·
Update the data center tracking sheet
daily.
·
Daily cleaning to eliminate
discrepancies.
Required qualifications and experience:
·
Vocational training in IT related
course
·
1 year experience desirable
·
Familiarity with DHIS -2 is desirable
·
Additional professional training in
data entry preferred.
·
Excellent knowledge of Microsoft
Office and database software
Desirable
·
Willingness to reside within the
County of jurisdiction
·
Ability to work with minimal
supervision
·
Willingness to work for 6 days a week
(Monday to Saturday) for approximately 8-12 hours per day
·
Ability to work as a team player even
in an environment of high daily targets.
NB: These
positions will be on a short term contract, not more than 2 months and/or on
need basis.
Position: IT / mHealth Assistant
Supervisor: IT
Specialist
Location: Migori
and Homa Bay Counties, Kenya
No. Required: 2
(1 Migori and 1 Homa Bay)
Overall purpose: To provide real time IT and mHealth support to the county office
and county field staff as well as ensuring mHealth services and reporting
across project sites. He/She will work in close collaboration with the county
M&E team and the county coordinator.
Specific Responsibilities:
·
Setup of computers and peripherals in
data centers
·
Computer maintenance and
troubleshooting at the county data centers and offices
·
LAN support and troubleshooting
·
Monitoring electricity supply and
engaging generator backup as needed
·
Monitoring internet connectivity
across the two counties and providing the support needed
·
mHealth phones setup and support both
in the office and at the operational operations sites
·
mHealth phone issuance within the
county of operation
·
Maintenance of IT issuance forms for
the county
·
Tracking phone usage among
supervisors within the county
·
Maintaining an inventory of all IT
equipment as needed
Required qualifications and experience:
·
IT graduate with 1 year experience in
IT related role
·
1 year experience in IRS data and
coordination /IT will be an added advantage
·
Additional professional training in
IT will be an added advantage
·
Applications Installation and
troubleshooting
Desirable
·
Willingness to reside within the
County of jurisdiction
·
Ability to work with minimal
supervision
·
Willingness to work for 6 days a week
(Monday to Saturday) for approximately 8-12 hours per day
·
Strong organizational and interpersonal
skills and ability to work in a team-oriented setting
·
Strong computer and LAN skills:
Microsoft Office
NB: These
positions will be on a short term contract, not more than 2 months and/or on
need basis.
Position: Logistics Assistant
Supervisor: Supply
chain Coordinator
Location: Migori
and Homa Bay Counties, Kenya
No. Required: 2
(1 Migori and 1 Homa Bay)
Overall Purpose: Under the supervision of the warehouse manager, support the
purchase and distribution of supplies and commodities for the project besides
ensuring efficient logistics support services to VectorLink County Operation
sites stores and assist in supervising Storekeepers.
Programme support:
·
Provides logistical support for
project activities, including spray operations, transport, events such as
workshops and meetings, etc.
·
Assists in managing the inventory,
storage and timely disposal of used and irreparable materials, under the
direction of the Supply Chain Coordinator
·
Ensure vehicle daily use sheet is
completed accurately by drivers.
·
Ensuring regular follow up of the
hired project vehicles in the filed plan for any requirement for programme
activities in liaison with the County Coordinator and Supply Chain Coordinator.
·
Oversee the collection of used
bottles of chemical and PPEs and ensure sorting and storage of same in County
central stores.
·
Plan and organise daily and weekly
projections of logistics needs and movement.
·
Ensure regular restocking of
insecticides and other materials is done on time and before stock runs out.
Required qualifications and Experience:
·
Minimum Vocational Diploma training
in logistics, procurement, supplies and management.
·
At least 2 years plus 6 3months 3
years supervisory experience in handling basic Logistic and procurement issues
in an established organization.
·
Membership of a recognized
Professional Body i.e. either CIPS – UK or KISM would be an added advantage.
·
A certificate of good conduct may be
required.
Knowledge, Skills and Abilities:
·
Additional professional training in
procurement and logistics management preferred
·
Knowledge of USAID procurement rules
and regulations a plus.
·
Demonstrated experience using
Microsoft Office Suite applications including Excel, Word, and Power Point
preferred.
·
Ability to understand and interpret
policies and procedures as well as the ability to apply them with consistency
in a variety of circumstances.
·
Good communication skills including
spoken and written English and Kiswahili is preferred
·
Ability to work as part of a team.
·
Willingness and flexibility to work
long hours.
NB: These
positions will be on a short term contract, not more than 2 months and/or on
need basis.
Position: Warehouse Assistant
Supervisor: Warehouse
Manager
Location: Migori
and Homa Bay Kenya Warehouses
No. Required: 2
(1 Migori and 1 Homa Bay)
Overall Purpose: To assist in the management, receipt, delivery, and inventory
control of items at the VectorLink’s project warehouse.
Specific responsibilities
·
To assist in overseeing daily
operations of warehouse and maintain proper inventory records system at proper
levels.
·
To ensure proper storage and
identification of all items.
·
To inspect commodities received in
the warehouse to verify quality and quantity of items delivered.
·
To keep track of receipts, issues
records and withdrawals of all IRS related commodities in the Warehouse.
·
Follow up on supply requests from
operational sites and liaise with the Warehouse Manager and operations sites
managers to monitor progress.
·
Assist warehouse manager to ensure
proper material and equipment storage to avoid damages and ensure rotation of
short shelf life items.
Required qualifications and Experience:
·
Diploma in purchasing supplies
management or Diploma in relevant field.
·
At least 6 months experience working
as a stores assistant desired.
·
A certificate of good conduct may be
required.
·
Membership of a recognized
Professional Body i.e. either CIPS – UK or KISM would be an added advantage.
Knowledge Skills and Abilities:
·
Good communication skills including
spoken and written English and Kiswahili, local languages are an added
advantage.
·
Additional professional training in
procurement and logistics management preferred
·
Knowledge of USAID procurement
policies and regulations a plus.
·
Excellent knowledge of Microsoft
Office and procurement software;
·
Ability to build effective relationships
with all clients, peers, and stakeholders
·
Culturally astute, respectful and
tolerant
·
Strong organizational and
interpersonal skills and ability to work in a team-oriented setting;
·
Attention to details and ability to
work under pressure and tight deadlines.
NB: These
positions will be on a short term contract, not more than 2 months and/or on
need basis.
Position: County Finance Assistant
Supervisor: Country
Finance and Administration Manager
Location: Migori
and Homa Bay Counties, Kenya
No Required: 2
(1 Migori and 1 Homa Bay)
Overall Purpose: The major purpose is to support the Country Finance and
Administration Manager in collecting the required information from county sites
for processing payment of sub-county spraying staff in addition to observing
proper accounting procedures, systems and internal controls in Sub-county field
stations.
Responsibilities:
·
Assist in developing a database of
all field staff involved in the county spraying
·
Ensuring that the daily work logs are
completed and submitted by team leaders and supervisors.
·
Obtains and maintains personal
information from all county spray teams which is used in administering their
pay e.g. ID number, telephone numbers, etc.
·
Compile team member payroll data and
other records to ensure the timely and accurate disbursement of payments;
calculate wages, and pay adjustments in the payroll process.
·
Assist in review of the financial
data from field stations by verifying the accuracy of information/support
documentations and reasonableness of costs.
·
Organize the financial document
filing system for the county.
·
Ensure payments are processed in a
timely manner as per the payment schedule
·
Communicate with finance clerks via
email and phone to ensure information required for payments is captured and processed
correctly
·
Research and resolve any payroll or
vendor payment issues
·
Data entry on payroll and vendor
registry
·
Provide high level of customer
service to all staff and external vendors of the organization
·
Maintain strict confidentiality as it
relates to all information.
·
Aid in generating ad hoc reports from
multiple financial systems
·
Assist in verifying and processing of
payments
·
Perform other ad hoc projects duties
as assigned by supervisor
Required minimum qualifications, skills and abilities
·
Training in accounting/finance or its
equivalent preferably CPA (K)
·
Additional 1 year experience working
as an account clerk in a busy professional environment
Knowledge, Skills and Abilities:
·
Proficiency in English and Kiswahili.
·
Knowledge of payroll processing and
reporting
·
Excellent levels of numeracy and
computer literacy
·
High accuracy and productivity
·
Strong organizational skills
·
Financial services operations or
administrative experience a plus
·
Must have the ability to multi-task
·
Working knowledge of Microsoft
Outlook, Word and Excel
·
Strong presentation and facilitation
skills
·
Ability to use spreadsheets and other
accounting software
·
Strong interpersonal skills and
ability to work in a team
NB: These
positions will be on a short term contract, not more than 2 months and/or on
need basis.
Position: Operations Site Coordinator
Supervisor: Sub
County Coordinator
Location: Migori
County, Kenya
No. Required: 70
(28 in Migori and 42 in Homa Bay)
Overall Purpose: Under the supervision of the VectorLink’s Sub County Coordinator,
ensures efficient logistics support services to county warehouse and stores
besides supervising Storekeeper. They are responsible to ensure that the
operational IRS operational plan is implemented in their specific operational
sites.
Programme Support:
·
Provide overall oversight,
leadership, and management of IRS activities at operations site
·
Responsible for overseeing all
administrative operations at the operational site.
·
Supervise at least 3 spray teams throughout
the spray campaign
·
Work closely with the site
supervisors and IEC Assistants to ensure proper coordination of mobilization
and spray operations activities in the site as per site operational plans
·
Work closely with the sub-location
mobilizers’ team leader to ensure mass mobilization is conducted as required
and the communities are ready for spray and those missed are revisited for mop
up.
·
Update village maps to show areas
already sprayed
·
Provide oversight on property
management and inventory control activities at the operations site and ensures
no shortage of IRS commodities.
·
Work closely with Sub-County
Coordinator and Environmental Compliance Officer, in strengthening
environmental compliance procedures and monitoring of IRS activities
·
Ensure the team leader’s summary is
recorded in the spray performance tracker at the operations site on a daily
basis.
·
Collect and deliver all daily spray
records to the M&E Assistants on a daily basis.
·
Ensure vehicle log sheets is
completed accurately by drivers and duly signed daily.
·
Oversee the collection of used
insecticide containers and ensure sorting, transportation and storage of same
in county central stores.
·
Ensure all site-based personnel
timesheets are signed and uploaded on a daily basis. Endure hard copies of the
timesheets are shared timely with the finance assistant.
·
Attend all morning mobilization and
end- of- day debrief meetings, and document issues discussed.
Required Qualifications and Experience:
·
Training in logistics, procurement,
supplies and management.
·
Bachelor’s degree in a relevant field
preferred
·
At least 2 years’ experience plus 6
months supervisory experience in handling basic logistic and procurement issues
in an established organizations
Knowledge, Skills and Abilities:
·
Additional professional training in
logistics management or any other relevant field.
·
Demonstrated experience using
Microsoft Office Suite applications including Excel, Word, and PowerPoint
preferred.
·
Ability to understand and interpret
policies and procedures as well as the ability to apply them with consistency
in a variety of circumstances.
·
Good communication skills including
spoken and written English and Kiswahili is preferred
·
Ability to work as part of a team.
·
Willingness and flexibility to work
long hours.
NB: These
positions will be on a short term contract, not more than 2 months and/or on
need basis.
Position: Storekeeper
Supervisor: Warehouse
Manager
Location: Migori
County, Kenya
No. Required: 74
(30 Migori and 44 Homa Bay)
Overall Purpose: To oversee the management, receipt, delivery, and inventory
control of items for the Operation Site store.
Specific responsibilities
·
To oversee daily operations of store
and maintain inventory system at proper levels.
·
To ensure proper storage and
identification of all items.
·
Ensure all insecticides units are
serialized as required before issuing.
·
To inspect commodities received in
the Operations store to verify quality and quantity of items delivered.
·
To keep track of receipts, records
and withdrawals of all IRS related commodities in the Operation store.
·
Follow up on supply requests from
Warehouse and liaise with the Warehouse Manager to monitor progress.
·
Coordinate with the security guard on
tracking movement of persons in the stores.
·
Ensure proper material and equipment
storage to avoid damage and ensure rotation of short shelf life items.
·
Ensure proper storage and
accountability of IRS wastes prior to collection.
Required qualifications and Experience:
·
Diploma in purchasing and supplies
Management or Diploma in relevant field.
·
At least 6 months experience working
as a stores assistant desired.
·
A certificate of good conduct may be
required.
Knowledge Skills and Abilities:
·
Good communication skills including
spoken and written English and Kiswahili, local languages are an added
advantage.
·
Additional professional training in
procurement and logistics management preferred
·
Membership of a recognized
Professional Body i.e. either CIPS – UK or KISM would be an added advantage.
·
Knowledge of USAID procurement
policies and regulations a plus.
·
Excellent knowledge of Microsoft
Office and procurement software;
·
Ability to build effective
relationships with all clients, peers, and stakeholders
·
Culturally astute, respectful and
tolerant
·
Strong organizational and
interpersonal skills and ability to work in a team-oriented setting;
NB: These
positions will be on a short term contract, not more than 2 months and/or on
need basis.
How to Apply
Interested
candidates should send a cover letter and updated CV to KenyaJobs@abtassoc.com
with the title of the position being applied for in the e-mail subject line
specifying the work location preferred i.e. county and ward e.g. ‘Store
keeper-Migori county – North Kamagambo’ by COB, November, 3rd 2019.
Equal Opportunity Employer: As an equal opportunity/affirmative action employer, Abt
Associates is committed to fostering a diverse, multicultural work environment
where our employees respect one another and share a commitment to our firm’s
values, mission, and strategies. Abt Associates Inc. provides equal employment
to all participants and employees without regard to age, race, color, sex,
creed, citizenship status, religion, gender, gender identity, sexual
orientation, national origin, disability, marital status, or veteran status.
