Job Title: Stores Accounts Clerk
Hiring Organization: Wilderness
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Conservation and Hospitality
Job Type: Full Time
Salary: KES
Date Posted: 08/09/2024
Primary purpose
The incumbent in this position is responsible for the
daily receiving of goods delivered at the Central stores, safekeeping,
documentation and transfer of the goods to the Camps. Proper accounting
documentation is adhered to with an LPO, Delivery Note, Invoice, goods
receiving note and transfer notes
Detailed Responsibilities
- Physically check all items at the Receiving
Dock.
- To receive goods only at the delivery area.
- To check that the weight count complies with the
weight count ordered.
- To check that the price invoiced is the same as
the price quoted.
- To check that the mathematical calculation on
the invoices is correct.
- Ensure that all food & perishable items are
as per the receiving specifications given by the Chef.
- Data entry of all items received into the
Fidelio Materials Management system.
- Checking of DRR for quantity & pricing with
the Invoices/Delivery Notes & reporting discrepancies to Purchase
Manager/Chief Accountant.
- Submitting of non-available and short supply
list to purchase and chef for further follow-up.
- Ensure that all items received at the warehouse
are as per the Purchase Order issued.
- Ensure that the user department approves of the
quality of the stuff before the receiving is done in the system.
- Items found to be inconsistent with the
specifications, (below or above) or damaged should be returned by the
Receiving Clerk to the suppliers immediately through a Purchase Return
Note.
- To always keep the receiving area clean and
tidy.
- The Receiving Clerk is responsible for making
sure that the administrative procedure relating to the input and output of
goods are followed.
- He/she makes sure that the rules relating to
hygiene and safety in the receiving area are adhered to.
- By means of scrupulous maintenance of
administrative documents he enables the cost of expense to be kept to a
minimum.
- Month-end inventories of all stores &
tallying the same with the Pastel records-generating the
shortages/excesses list for further action.
Qualification:
- A minimum of two- year college diploma in
accounting or other relevant training.
- National Diploma in Tourism Management or
equivalent.
Experience:
- A minimum of one (1) year experience as a store
and receiving clerk.
- Lodge Management background and knowledge of the
Safari lodge business is preferable.
Skills:
- Computer skills (MS Office suite).
- Interests:
- A passion for wildlife and a commitment to
sustainability and conservation.
